Example Day-Of Event Schedule

Use this as a starting point when planning your schedule for the event day.
Including a suggested plan for setting up tables, running through AV setup and even lighting candles and adding that perfect touch. Download and use as a guide to create your own Day-Of Schedule!

9:00
● Pick up drinks
● Set on bar upon arrival ­ bar manager gets ice when arrives
Make sure you have Contact Name, Organization, and contact Number

10:00
● AV company arrives/begins set up
● Check that alcohol has arrived and is in bar
● Carry over supplies from office; set on stage; store boxes under checkin table
Make sure you have Contact Name, Organization, and contact Number

10:15
● Light programming Venue/AV Company
Make sure you have Contact Name, Organization, and contact Number

10:30
● Set out decorations
● Set up checkin/entry tables/signs
● Set up photo booth Names 11:00 Confirm food table set up is complete Name
Make sure you have Contact Name, Organization, and contact Number

11:15
● Lunch pick up 
Make sure you have Contact Name, Organization, and contact Number

2:00
● AV Run through of show 
● Put prizes envelopes, honoree gifts backstage
● Check total and end­of­night goal ($$)
confirm on emcee script
Make sure you have Contact Name, Organization, and contact Number

3:00
● Bring over iPads (make sure charged)
● assemble volunteer training materials (schedule sign­up sheet)  
Make sure you have Contact Name, Organization, and contact Number

3:30
●Change into event attire Staff
Make sure you have Contact Name, Organization, and contact Number

4:00
●Floral arrangements arrive
● Set up honoree hospitality table backstage Names
Make sure you have Contact Name, Organization, and contact Number

4:30
● Photographer arrives
● sets up for honoree photo
● Photobooth company arrives
Make sure you have Contact Name, Organization, and contact Number

4:45
● Light candle Volunteers arrive
● change into shirts
● do training
● Music starts
● Honorees arrive
Make sure you have Contact Name, Organization, and contact Number

Clean up:
● Bring everything to entry table & cross check supply list
● walk supplies back to office
● Staff/Volunteers wrap-up

PDF Available for download