Prompt for Writing a Post-Event Thank-You

If you're struggling with what to send to your supporters after your event, try this prompt in your favorite LLM (Claude, ChatGPT, Gemini, etc).

Act as a nonprofit communications writer who specializes in donor stewardship.
I’m the [your role] for [kind of organization] that [does what] for [who] in [where]. I usually write in a warm, casual, and grateful tone.
 

Write a short post-event thank-you email from [organization name] to supporters who attended our [event]. We raised [amount]. Our mission is [one sentence].
 

The tone should be warm, genuine, and appreciative, not formal or overly polished. Keep it to 2 short paragraphs. Include a sincere thank-you, a brief reminder of the impact their support makes possible, and one simple closing line.

Think of the info in brackets as placeholders. Make sure to fill them in with your information before you press enter. It could look something like this when it’s finished (bolded text is where I filled in the placeholders:

I’m the development director for a small nonprofit that operates a food pantry and provides basic household supplies for families in Birmingham, Alabama. I usually write in a warm, casual, and grateful tone.

Write a short post-event thank-you email from Community Harvest to supporters who attended our Stock the Pantry luncheon. We raised $200,000. Our mission is to make sure every neighbor has access to nutritious food, basic household essentials, and the support they need to thrive.

The tone should be warm, genuine, and appreciative, not formal or overly polished. Keep it to 2 short paragraphs. Include a sincere thank-you, a brief reminder of the impact their support makes possible, and one simple closing line.

As with any prompt, remember to read the output before using it. AI sometimes gets things wrong. You want to make sure everything is factual and actually sounds like something you'd write/send before sending it out.